Your form can be sent to your Management Company at:
Woods Edge Homeowners’ Association Attn: Architectural Control Committee for Woods Edge 951 Rohrerstown Road, Suite 204, Lancaster, PA 17601 Tel: (717) 824-3071 x 100
COMPLETION OF FORM Submittals prepared for consideration by the Architectural Control Committee, need to be complete and accurate. Submittals for design review must include drawings prepared as described below. Submittals should be made on the Architectural Request for Approval Form, which may be downloaded from our Web Site, or requested from the Management Company by calling (717) 824-3071 - Ask for Amy Neumyer, Assistant Property Manager.
SUBMITTAL REQUIREMENTS: The Architectural Committee requires brochures of any planned improvements or repairs and a color sample enclosed for each project. Cost of improvements/repairs and the name, address and telephone number of any contractor being hired to complete the job. Proper submittals include drawings that are neat, accurate, drawn to scale, and with sufficient details to adequately explain the entire design. Insufficient explanation of design, including visible details, is cause for rejection of an application. It is the resident’s responsibility to check with Manor Township to see if a building permit is required for any improvements or changes to the property.
WHAT IS THE ARCHITECTURAL CONTROL COMMITTEE?
The Architectural Control Committee is made up of two members appointed by the Woods Edge Homeowners’ Association Board and a Board member.
WHY DO WE HAVE ARCHITECTURAL STANDARDS AND GUIDELINES?
The Woods Edge Homeowners’ Association Declaration put all additions or alterations of properties in Woods Edge under the control of the Architectural Control Committee. This Committee has the authority to establish criteria for additions or alterations and is responsible for preventing changes to the residences that would be detrimental to the community, while allowing residents creative flexibility in property use. All lot owners in the Woods Edge Homeowners’ Association must comply with the Declaration of Covenants, Conditions and Restrictions for Woods Edge. HOW DOES THE ARCHITECTURAL REVIEW PROCESS WORK?
The Architectural Control Committee meets as needed. When applications are received by the Architectural Control committee, they are reviewed by the Committee for completeness. The Committee members make an appointment with the property owner to review the application, if any of the application needs further information. Once the property has been inspected, the Committee discusses the application and if it conforms to the “Rules and Regulations” for the individual request, and there are not further questions, the Committee approves the application in writing. However, should there be any modifications to the application, a second meeting is made with the owner, and if the modifications conform, the application is then approved in writing with the revisions. There are no automatic approvals. The entire review process usually takes one week unless additional information is required to arrive at a decision. Application forms may be obtained from this web site or from our Management Company 717-824-3071. REVIEW BASIS The Architectural Committee bases it’s review of each application on it’s interpretation of the Declaration of Covenants, Conditions and Restrictions for Wood's Edge, and on the graphic and written information presented. It is incumbent upon the resident to provide sufficient and accurate information to the Committee for proper consideration. The Architectural Control Committee may schedule a meeting with the owner to review the application with the homeowner, if the committee has questions regarding the application. The resident is also required to check with Manor Township, to see if a building permit is required.
APPROVALS An application is approved when the Architectural Control Committee or, its designated representative gives notice to the applicant in writing. No verbal approvals are given. The Architectural Control Committee may issue any of the following decisions.
“Approved”: means approved in writing as submitted.
“Approved with Comments”: Means approved only if stated conditions in the approvals are met.
“Not Approved”: Means not approved by the Architectural Committee, with reasons noted. The Committee may also provide suggestions for revisions but does not provide design solutions. A disapproval action requires a re submittal by the resident for review before any approvals in writing can be given.
Owners are required to notify the Administrative Assistant for the Association, when the repairs/replacement/addition/landscaping has been completed.
APPEALS APPEALS TO THE ARCHITECTURAL CONTROL COMMITTEE: Should an application be denied, and the resident feels that the submittal was misinterpreted, or there are extenuating circumstances, which should qualify them for an exception from these requirements, they may contact the Architectural Control Committee Representative and schedule a meeting to discuss the application. If, after the meeting and discussion, the Architectural Control Committee decides a second review is in order, the application will be reviewed with both the Committee and the Woods Edge Homeowners’ Association Board and another decision will be rendered.
WHAT IF I HAVE A COMPLAINT ABOUT ANOTHER LOT OWNER’S PROPERTY? Complaints, which will be treated confidentially, should be sent in writing to the Wood's Edge Management Company. Complaints will be handled by the Wood’s Edge Homeowners’ Association Board.
WHEN SHOULD YOU CONTACT THE ARCHITECTURAL COMMITTEE Any changes to the exterior of your home, including, but not limited to, decks, screened porches, planting or removing trees, installing or removing awnings, etc., must be approved by the Architectural Control Committee prior to taking any action.
The Architectural Control Committee meets as needed. The Committee will make an appointment with the applicant to review any request for alterations to any Wood's Edge property.
WHAT IF A RESIDENT DOESN’T WAIT FOR APPROVAL? Making any changes or additions to the property without obtaining written approval is a violation of the Declaration of Covenants, Conditions and Restrictions for Woods Edge. Said premature action will cause the property owner to assume responsibility for all costs associated with bringing the item in question into compliance including, but not limited to, fines, costs, legal fees, and interest. RESPONSIBILITY FOR OBTAINING APPROVAL FROM THE ARCHITECTURAL CONTROL COMMITTEE OWNER IS RESPONSIBLE: Each property owner within the Wood's Edge Homeowners’ Association is responsible for his or her property’s compliance with the Declaration of Covenants, Conditions and Restrictions for Woods Edge. Any proposed improvements/changes to be made to any property that may affect compliance to the Declaration requires that an owner obtain approvals from the Association prior to making changes. This is true regardless of whether or not the work is being performed by the resident or a Contractor.
PROPERTY OWNER TO COMPLY WITH OTHER LAWS In addition to Architectural Control Committee approval other approvals or permits may be required by Governmental agencies. It is the responsibility of the owner to obtain these approvals or permits before requesting Architectural Control Committee approval. All applications should be in compliance with any applicable law or ordinance.